Privacy Policy (SHPS PTO Fun Run)

Effective Date: February 6, 2026

This website is operated by Southern Highlands Preparatory School PTO (“SHPS PTO,” “we,” “us,” or “our”) and built by Gear Me Up™. SHPS PTO respects your privacy and is committed to protecting the personal information you share with us through this Fun Run fundraiser website (the “Site”).

Information We Collect

We may collect personal information that you voluntarily provide through the Site, including:

  • Name, email address, phone number, and mailing address
  • Student or participant details (such as student name, grade, or classroom, if applicable)
  • Donation, sponsorship, or registration information
  • Messages or information submitted through forms

Payment information (such as credit card details) is collected and processed directly by third-party payment or fundraising platforms. SHPS PTO does not store full payment card numbers or sensitive financial information.

We may also collect limited technical information automatically, including:

  • IP address, browser type, device type, and operating system
  • Pages visited and general usage data

This information helps us operate, secure, and improve the Site.

How We Use Information

Information collected may be used to:

  • Process donations, sponsorships, and registrations
  • Send confirmations, receipts, and fundraiser-related communications
  • Attribute donations appropriately when applicable
  • Improve site functionality and user experience
  • Maintain security and comply with legal or reporting obligations

Third-Party Services and Site Builder

This Site was built by Gear Me Up™, a third-party website design and development provider.

Gear Me Up™ does not own, control, or manage this fundraiser, and does not collect, use, or retain personal information submitted through the Site except as necessary to provide technical services to SHPS PTO.

SHPS PTO may also use third-party services such as:

  • Donation and payment processors
  • Email communication tools
  • Website hosting and analytics providers

These third parties are permitted to use information only as necessary to perform services on behalf of SHPS PTO and are subject to their own privacy policies.

Sharing of Information

We do not sell or rent personal information.

Information may be shared only:

  • With trusted service providers supporting the fundraiser
  • With payment or fundraising platforms to complete transactions
  • When required by law or to protect the rights, safety, or integrity of SHPS PTO

Cookies and Analytics

The Site may use cookies or similar technologies to support functionality and understand general site usage. You may control cookies through your browser settings; however, some features of the Site may not function properly if cookies are disabled.

Email Communications

If you provide your email address, we may contact you regarding:

  • Donation or registration confirmations
  • Fundraiser updates or reminders
  • Related SHPS PTO communications

You may opt out of non-essential communications at any time by following unsubscribe instructions or contacting us directly.

Data Retention

Personal information is retained only as long as necessary to administer the fundraiser, maintain PTO records, and comply with applicable legal or accounting requirements.

Children’s Privacy

This Site is intended for parents, guardians, and supporters. We do not knowingly collect personal information directly from children under the age of 13 without parental or guardian consent. If you believe a child has submitted personal information without consent, please contact us so we can address the issue.

Security

We take reasonable administrative and technical measures to protect personal information. While we strive to safeguard your data, no online system can be guaranteed to be completely secure.

External Links

The Site may contain links to third-party websites or platforms. SHPS PTO is not responsible for the privacy practices or content of those external sites.

Your Rights and Choices

You may request access to, correction of, or deletion of your personal information by contacting SHPS PTO, subject to legal and recordkeeping requirements.